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Monash University > Execserv > Academic-board > Meetings > 2009

Academic Board Meeting 1-2009

Index of Recommendations and Supplementary Papers

Meeting No 1/2009 of the Academic Board will be held on 25 February 2009, from 3:30pm-5:30pm, in the Council Chambers, First floor, Building 3A, Clayton campus.

The Agenda papers have been circulated. The Index of Recommendations is set out below and supplementary papers are attached.

Meetings of the Academic Board are attended by ex officio, elected and appointed members. A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 59005. Observers have no speaking or voting rights.

Members are reminded that items may be starred prior to the meeting by contacting the Secretary, or at the commencement of the meeting under item 2.1 of the Agenda.

Members’ attention is directed to agenda item 6 – Questions on Notice. Please note that questions relating to specific agenda items will be taken at the end of each such item. Therefore, 24 hours’ notice of questions not related to agenda items would be appreciated.

Tea and coffee will be served in the foyer prior to the meeting.

Rhonda Hinds
Secretary
17 February 2009

AGENDA

A PRELIMINARY AND FORMAL BUSINESS

1 WELCOME

2 ARRANGEMENT OF AGENDA

* 2.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

* 2.2 Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

C 2.3 Confidential Items

3 MINUTES

* 3.1 Minutes of Academic Board Meeting 7/2008

The Minutes of Meeting 7/2008, held on Wednesday, 19 November 2008, were distributed via email on 3 December 2008.

Recommendation:

That the Minutes of Academic Board Meeting 7/2008, held on 19 November 2008, be confirmed.

3.2 Business arising from the Minutes

3.2.1 Schedule of Action Items 1-2

The updated Schedule of Action Items is attached for noting.

Recommendation:

That Academic Board receive and note the updated Schedule of Action Items.

* 4 PRESIDENT’S BUSINESS

4.1 President’s Report

Professor Jayne Godfrey will report on matters of current interest, including the outcomes of Council’s December meeting, results of the Academic Board Evaluation and the Board’s priorities for 2009.

Recommendation:

That Academic Board receive and note the President’s Report.

* 5 VICE-CHANCELLOR’S BUSINESS

5.1 Vice-Chancellor’s Report To follow

A report from the Vice-Chancellor is attached.

Recommendation:

That Academic Board receive and note the Vice-Chancellor’s report.

6 QUESTIONS ON NOTICE

Members are requested to provide at least 24 hours’ notice for questions on items not related to the agenda.

6.1 Control of the use of programmable hand-held computers in examinations.

B DIRECTION OF ACADEMIC AFFAIRS

* 7 FACULTY PRESENTATION – ARTS

The purpose of the faculty presentations to Academic Board is cross-faculty sharing of research and/or education initiatives with the ultimate goal of research and educational improvements.

The third in the series of presentations will be delivered by Associate Professor Pauline Nestor, Associate Dean (Research), Faculty of Arts.

Recommendation:

That Academic Board receive and note the Faculty of Arts presentation.

8 ENVIRONMENTAL SCANNING

* 8.1 Overview 3-30

Attached is an environmental scanning report which provides an overview of internal and external developments that may affect Monash’s operations over the next half decade. Professor Merran Evans will highlight items of particular significance.

Recommendation:

That Academic Board receive the environmental scan and note Professor Evans’ advice.

8.2 Monash Support Experience Questionnaire 2008 (MSEQ08) 31-34

Attached for noting is a summary of the results of the MSEQ08.

Recommendation:

That Academic Board receive and note the summary of the MSEQ08.

C SUPERVISION OF ACADEMIC AFFAIRS

9 ACADEMIC PROGRAM DEVELOPMENT AND REVIEW 35-54

The Research Graduate School Committee Meeting 10/2008 endorsed the IITB draft program guidelines for Academic Board approval.

Members are asked to note that the Appendices are accessible via the following url:

http://www.adm.monash.edu.au/execserv/academic-board/-private/

Recommendation:

That Academic Board approve the IITB draft program guidelines.

* 10 REPORTS FROM THE DEPUTY-VICE CHANCELLORS

Professor Edwina Cornish, Professor Stephanie Fahey and Professor Adam Shoemaker will report on the latest developments in the Education, Research and International Portfolios.

Recommendation:

That Academic Board receive and note the reports from the Deputy Vice-Chancellors.

D GOVERNANCE

11 LEGISLATION

12 POLICY DEVELOPMENT AND REVIEW

* 12.1 Academic Promotions 55-64

Attached for the Board’s consideration are changes proposed to the 2009 academic promotion round. These changes were endorsed by the Strategy and Resources Committee at its meeting of 24 November 2008.

Members are asked to note that Appendices 3-5 are accessible via the following url:

http://www.adm.monash.edu.au/execserv/academic-board/-private/

Recommendation:

That Academic Board approve:

the minimum combined total of weightings allocated to research and education be reduced from 60% to 50% for candidates applying for promotion to level C, D and E, on the basis that a minimum of 20% weighting for research or education (not both) would be acceptable;
where candidates are applying for promotion to level D, the relevant head of academic unit should nominate two of the four referees, with the candidate selecting the remainder;
that the Human Resources Division work with the Offices of the Deputy Vice-Chancellor (Education) [DVC(E)] and Deputy Vice-Chancellor (Research) [DVC(R)], the Deans and relevant Pro Vice-Chancellors (PVCs) to review existing ‘supporting evidence tables’;
that the minimum weightings for candidates applying to reader be changed to 70% research, 20% education and 10% service to ensure consistency with the new minimum standards for promotion to Associate Professor; and
the format and content of the 2009 academic promotions procedures and forms.

That Academic Board note:

key dates for the 2009 Academic Promotion Round.
additional activities that the Human Resources Division will undertake to improve the promotions outcomes for off-shore campuses in 2009.

13 ACADEMIC BOARD MEMBERSHIP

13.1 Special Leave

Statute 2.2 – The Academic Board (clause 4.1) provides that a casual vacancy in the office of an elected member occurs where a member is absent from three consecutive meetings without special leave granted by the Board at or before the last of those meetings. Requests for special leave have been received from:

Associate Professor P Andrews Faculty of Science Meetings 1-3/2009

Recommendation:

That Academic Board approve the above requests for special leave.

13.2 Nominations to vacancies on Academic Board

A nomination has been received to fill the following vacancy:

Professor Jennifer Rolland MNHS (professorial member) to 30/06/2010

Recommendation:

That Academic Board approve the above nomination to fill the casual vacancy for the term specified.

14 REPORTS FROM STANDING COMMITTEES

* 14.1 Affiliation Committee Meeting 1/2009 65-76

The Affiliation Committee derives its authority from Statute 10.1 - Affiliation. It is a standing committee of the Academic Board, which meets to consider all applications for affiliation, the continuation of any affiliation, and all matters related to affiliation, and to make recommendations on affiliation matters to Academic Board and Council.

Attached for the Board’s consideration is the Report from the Affiliation Committee Meeting 1/2009, including the recommendation for endorsement of the proposed affiliation agreement between Monash University and The Cancer Council Victoria.

Recommendation:

That Academic Board:

Receive and note the Report of Meeting 1/2009 of the Affiliation Committee.
Endorse, for transmission to Council, the proposed affiliation agreement between Monash University and the Cancer Council Australia.

14.2 General Library Committee Meeting 4/2008 77-86

Recommendation:

That Academic Board receive and note the Report of Meeting 4/2008 of the General Library Committee.

14.3 Education Committee Meeting 7/2008 87-90

Recommendation:

That Academic Board receive and note the Report of Meeting 7/2008 of the Education Committee.

14.4 Research Graduate School Committee Meetings 10 & 11/2008 91-100

Recommendation:

That Academic Board receive and note the Report of Meetings 10 and 11/2008 of the Research Graduate School Committee.

14.5 Monash University Research Committee Meeting 8/2008 101-102

Recommendation:

That Academic Board receive and note the Report of Meeting 8/2008 of the Monash University Research Committee.

15 FACULTY BOARD REPORTS

15.1 Faculty of Information Technology Meeting 4/2008 103-110

Recommendation:

That Academic Board receive and note the Report of Meeting 4/2008 of the Board of the Faculty of Information Technology.

15.2 Faculty of Science Meetings 4, 5 & 6/2008 111-116

Recommendation:

That Academic Board receive and note the reports of Meetings 4, 5 and 6/2008 of the Board of the Faculty of Science.

15.3 Faculty of Engineering Meeting 5/2008 117-122

Recommendation:

That Academic Board receive and note the report of Meeting 5/2008 of the Board of the Faculty of Engineering.

15.4 Faculty of Law Meeting 3/2008 123-128

Recommendation:

That Academic Board receive and note the report of Meeting 3/2008 of the Board of the Faculty of Law.

15.5 Faculty of Business and Economics Meeting 6/2008 129-148

Recommendation:

That Academic Board:

Receive and note the report of Meeting 6/2008 of the Board of the Faculty of Business and Economics.
Receive and note the 2008 Dean’s Annual Report.
Note the 2009 schedule of meetings of the Business and Economics Faculty Board and its standing committees.
Note the changes to the 2009 academic senior management structure.

E ITEMS OF OTHER BUSINESS

16 OTHER BUSINESS

17 NEXT MEETING

The next meeting of the Academic Board for 2009 will be held on Wednesday 22 April 2009 in the Council Chambers, 1st floor, Building 3a, Clayton Campus commencing at 3.30pm.