Academic Board Meeting 5-2009

Index of Recommendations and Supplementary Papers

Meeting No 5/2009 of the Academic Board will be held on Wednesday 21 October 2009, from 3:30pm-5:30pm, in the Council Chambers, First floor, Building 3A, Clayton campus.

The Agenda papers have been circulated.  The Index of Recommendations is set out below and supplementary papers are attached.  Members are reminded that items may be starred prior to the meeting by contacting the Secretary, or at the commencement of the meeting under item 2.1 of the Agenda.

Meetings of the Academic Board are attended by ex officio, elected and appointed members.  A non-member may request permission to attend a meeting of the Board as an observer by telephoning extension 59005.  Observers have no speaking or voting rights.

Members are asked to note that apologies should be telephoned to extension 59005 or emailed to Rhonda.Hinds@adm.monash.edu.au

Members' attention is directed to agenda item 6 - Questions on Notice. Please note that questions relating to specific agenda items will be taken at the end of each such item. Therefore, 24 hours' notice of questions not related to agenda items would be appreciated.

 Tea and coffee will be served in the foyer prior to the meeting.

Rhonda Hinds
Secretary
13 October 2009

 Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

AGENDA

A      PRELIMINARY AND FORMAL BUSINESS

* 1    WELCOME

2    ARRANGEMENT OF AGENDA

*  2.1   Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

* 2.2   Approval of Non-Starred Items

The Chair will move:

That the recommendations of the Steering Committee be adopted without discussion for all items other than those starred.

C 2.3   Confidential Items

Nil.

3    MINUTES

* 3.1   Minutes of Academic Board Meeting 4/2009

The Minutes of Meeting 4/2009, held on Wednesday 26 August 2009, were distributed to members via email on 9 September 2009.

Recommendation:

That the Minutes of Academic Board Meeting 4/2009, held on 26 August 2009, be confirmed.

3.2   Business arising from the Minutes

3.2.1  Schedule of Action Items                pp 1-2

The updated Schedule of Action Items is attached for noting.

Recommendation:

That Academic Board receive and note the updated Schedule of Action Items.

4    PRESIDENT'S BUSINESS

* 4.1   President's Report

Professor Jayne Godfrey will report.

Recommendation:

That Academic Board receive and note the President's report.

5    VICE-CHANCELLOR'S BUSINESS

* 5.1   Vice-Chancellor's Report

Professor Ed Byrne AO, will report.

Recommendation:

That Academic Board receive and note the Vice-Chancellor's report.

6    QUESTIONS ON NOTICE

Members are requested to provide at least 24 hours' notice for questions on items not related to the agenda.

B      DIRECTION OF ACADEMIC AFFAIRS

* 6A    FUTURE DIRECTIONS

The Vice-Chancellor will lead discussion by Academic Board on Monash's high-level ambitions and future directions, with a view to the Board's endorsement of the engagement strategy to be pursued in negotiations with, inter alia, DIISR and DEEWR.

Recommendation

That Academic Board endorse the strategy to be pursued in engaging with DIISR and DEEWR.

* 7    PRESENTATION - MONASH UNIVERSITY LIBRARY

Ms Cathrine Harboe-Ree, University Librarian, will present to Academic Board on the role of the Library in supporting Monash's strategic goals. A copy of the Library's Annual Report has been distributed to members.

Recommendation:

That Academic Board receive and note the presentation by the University Librarian.

* 8      KEY PERFORMANCE INDICATORS                pp 3-22

Attached is the University Key Performance Indicators draft report. Preliminary development of the Business Intelligence report is available for viewing at the following url:

http://www.opq.monash.edu.au/ups/planning/reporting/kpi/

Professor Merran Evans will introduce this item, which is included in this section of the agenda to provide:

• Connectivity between the University's strategic directions and the University's achievements against targets.
• The opportunity for consideration of a strategic response to matters raised by the performance indicators.

Recommendation:

That Academic Board receive and note the University-wide Key Performance Indicator and Business Intelligence reports.

* 8A    UNIVERSITY RANKINGS                pp 137-140

Professor Evans will introduce the attached THES Rankings Report.

Recommendation:

That Academic Board receive and note the THES University Rankings Report.

* 9    AUSTRALIAN RESEARCH COUNCIL (ARC) FUTURE FELLOWSHIPS                pp 23-40

Professor Edwina Cornish will introduce this item.

Recommendation:

That Academic Board receive and note the report on ARC Future Fellowships.

* 10    NATIONAL COMPETITIVE GRANTS (NCG) STRATEGY

Professor Edwina Cornish will present proposals for improvement of improve Monash's NCG performance.

Recommendation:

That Academic Board receive and note the report on NCG Strategy.

C      SUPERVISION OF ACADEMIC AFFAIRS  

11    UNIVERSITY ACADEMIC STRUCTURE

11.1   Change of name of the School of Psychology, Psychiatry and Psychological Medicine
pp 41-42

Meeting 4/2009 of the Board of the Faculty of Medicine, Nursing and Health Sciences endorsed the attached proposal to change the name of the School of Psychology, Psychiatry and Psychological Medicine to the School of Psychology and Psychiatry.

Recommendation:

That Academic Board endorse for submission to Council that the School of Psychology, Psychiatry and Psychological Medicine be renamed the School of Psychology and Psychiatry.

11.2   Establishment of a School of Health Sciences at Monash South Africa           pp 43-52

Meeting 4/2009 of the Board of the Faculty of Medicine, Nursing and Health Sciences endorsed the attached proposal to establish a School of Health Sciences at Monash South Africa with effect from 1 January 2010.

Recommendation:

That Academic Board endorse for submission to Council that a School of Health Sciences at Monash South Africa be established, with effect from 1 January 2010.

That, subject to Council's approval to establish a School of Health Sciences at Monash South Africa, Academic Board approve the establishment, advertisement and filling of the position of Foundation Head of the School.

* 12    ADMISSIONS

12.1   Admissions Pathways                pp 53-68

Professor Merran Evans will introduce the attached paper, which provides an overview of current admission pathways, success and retention and monitoring of standards of student academic performance, to provide a baseline of Monash activities against which changes generated by Government initiatives can be measured.

Recommendation:

That Academic Board receive and note the overview of admissions pathways.

12.2   Load and Admissions Report                pp 69-84

Professor Adam Shoemaker will introduce the attached 2009 Load and Admissions Report, which provides an overview of the university's student load, a review of undergraduate admissions via VTAC, and a review of international admissions.

Recommendation:

That Academic Board receive and note the 2009 Load and Admissions Report.

13    QUALITY

13.1   University Policy Bank                pp 85-88

Professor Evans will introduce the attached progress report on the University Policy Bank.

Recommendation:

That Academic Board receive and note the progress report on the University Policy Bank.

13.2   MEQ 09 Summary Report                 pp 141-150

Professor Evans will introduce the attached MEQ 09 Summary Report.

Recommendation:

That Academic Board receive and note the MEQ 09 Summary Report.

* 14    REPORTS FROM THE DEPUTY-VICE CHANCELLORS

Professor Edwina Cornish, Professor Stephanie Fahey and Professor Adam Shoemaker will report on the latest developments in the Research, International and Education Portfolios.

Recommendation:

That Academic Board receive and note the reports from the Deputy Vice-Chancellors.

D      GOVERNANCE

15    POLICY DEVELOPMENT AND REVIEW

15.1   Complaints and Grievances                pp 151-180

Attached are a cover sheet and the following policy/procedural documents:

• Academic and Administrative Complaints and Grievances Policy, endorsed by Education Committee and the Research Graduate School Committee.
• Complaints and Grievances of Coursework Students Procedures, approved by Education Committee.
• Complaints and Grievances of HDR Students Procedures, approved by the Research Graduate School Committee.

Recommendation:

That Academic Board:

• Approve the revised Academic and Administrative Complaints and Grievances Policy .
• Note the Complaints and Grievances of Coursework Students Procedures and the Complaints and Grievances of HDR Students Procedures.

15.2   Course Duration Delivery Models                pp 181-184

Attached for approval are the proposed Course Duration Delivery Models Definitions, endorsed by Education Committee.

Recommendation:

That Academic Board approve the Course Duration Delivery Models definitions.

16    ACADEMIC BOARD MEMBERSHIP

16.1   Membership of Academic Board

Academic Board is requested to note that, pursuant to Academic Board Regulation 6.4.2, the following academic staff have been elected to the Board.

                        Dr Michelle McIntosh                  Pharmacy                                 to 30 June 2011

Recommendation:

That Academic Board receive and note the above advice.

16.2   Membership of Steering Committee of Academic Board

Academic Board is requested to confirm the nomination of the following members to casual vacancies (alternates) on Steering Committee:

Professor Colin Pouton (Pharmacy)         Head of Academic Unit alternate member
Professor Dennis Moore (Education)       Elected Academic Staff alternate member
Professor Justin Malbon (Law)                  Elected Academic Staff alternate member

Recommendation:

That Academic Board confirm the nomination of the abovenamed members to Steering Committee of Academic Board.

17    STANDING COMMITTEES OF ACADEMIC BOARD

17.1   Affiliations Committee                pp 89-90

Attached for consideration by Academic Board are proposals for amendment to the membership and meeting procedures of the Affiliations Committee and development of affiliations proposals.

Recommendation:

That Academic Board endorse:

• The amendments proposed to the membership of the Affiliation Committee.
• The amendments proposed to the terms of appointment of the members of the Affiliation Committee.
• The proposed meeting frequency and conduct of the Affiliation Committee.
• The proposed process for development and approval of affiliation applications.

17.2   Monash University Research Committee Meetings 4 and 5/2009                pp 91-94

Recommendation:

That Academic Board receive and note the Reports of Meetings 4 and 5/2009 of the Monash University Research Committee.

17.3   International Committee Meeting 1/2009                pp 95-96

Recommendation:

That Academic Board receive and note the Report of Meeting 1/2009 of the International Committee.

17.4   Research Graduate School Committee Meetings 7 and 8/2009                pp 97-102

Recommendation:

That Academic Board receive and note the Reports of Meetings 7 and 8/2009 of the Research Graduate School Committee.

18    FACULTY BOARD REPORTS

18.1   Faculty of Science Meeting 3/2009                pp 103-106

Recommendation:

That Academic Board receive and note the Report of Meeting 3/2009 of the Board of the Faculty of Science.

18.2   Faculty of Education Meeting 3/2009                pp 107-108

Recommendation:

That Academic Board receive and note the Report of Meeting 3/2009 of the Board of the Faculty of Education.

18.3   Faculty of Engineering Meeting 4/2009                pp 109-114

Recommendation:

That Academic Board receive and note the Report of Meeting 4/2009 of the Board of the Faculty of Engineering.

18.4   Faculty of Information Technology Meeting 4/2009                pp 115-122

Recommendation:

That Academic Board receive and note the Report of Meeting 4/2009 of the Board of the Faculty of Information Technology.

18.5   Faculty of Business and Economics Meeting 4/2009                pp 123-126

Recommendation:

That Academic Board receive and note the Report of Meeting 4/2009 of the Board of the Faculty of Business and Economics.

18.6   Faculty of Law Meeting 2/2009                pp 127-132

Recommendation:

That Academic Board receive and note the Report of Meeting 2/2009 of the Board of the Faculty of Law.

18.7   Faculty of Medicine, Nursing and Health Sciences Meeting 4/2009            pp 133-136

Recommendation:

That Academic Board receive and note the Report of Meeting 4/2009 of the Board of the Faculty of Medicine, Nursing and Health Sciences.

E      ITEMS OF OTHER BUSINESS

19    OTHER BUSINESS

20    NEXT MEETING

The next meeting of the Academic Board for 2009 will be held on Wednesday 25 November 2009 in the Council Chambers, 1^st floor, Building 3a, Clayton Campus commencing at 3.30pm.  Refreshments to celebrate the end of the Board's working year will be served following the meeting.