Meeting follow-up

To ensure that any actions arising from the meeting are undertaken according to the committee's direction and that relevant people are informed of the outcomes of particular items, an important part of meeting follow-up is to ensure that you record action/information from the meeting properly.

These should always be recorded as part of the outcome of an item, but there are several different ways you can go about this - much will be governed by local practice and the preference of the Committee and/or Chair.

Methods might include:

• a rolling spreadsheet of action items, continuously updated throughout the year (a document additional to the Minutes and included in the agenda papers for each meeting);
• noting action responsibilities in a margin contained in the Minutes;
• using a Schedule or Appendix attached to the Minutes;
• or simply inserting an additional line under the conclusion to each item indicating who is responsible for what - using bolding or italics can be useful here.