Council Meeting 2-2009
Meeting 2/2009 of the Monash University Council will be held on Monday, 23 March 2009 in the Advancement Meeting Room, Level 9, Building H, at Caulfield Campus.
Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.
AGENDA
1 Procedural Matters
1.1 Apologies
Dr John Zillman AO will be an apology.
Mr Peter Marshall, Vice-President (Administration) is unable to attend the meeting.
1.2 Special Leave
No requests for Special Leave have been received.
1.3 Starring of Items
The following items have been starred: 1.1 Apologies; 1.2 Special Leave; 1.3 Starring of Items; 1.4 Approval of Non-Starred Items; 2.1 Minutes of Meeting 1/2009; 4.1 Chancellor's Report to Council; 4.2 Council Conference 2009 Evaluation Summary; 4.3 Council Visit to Monash University South Africa Campus; 4.4 Australia Day Honours List 2009; 5.1 Vice-Chancellor's Report to Council; 5.2 Annual Plan and Budget 2009; 5.3 Applications for Funding - Education Investment Fund (EIF); 5.4 Update on University 2009 Financials (February); 5.5 2008 Annual Report to Parliament of the Council of Monash University and 6.1 Receipt of Report of Resources and Finance Committee.
Members who wish a non-starred item to be discussed may request at this point.
1.4 Approval of Non-Starred Items
The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.
2 Business in Camera
2.1 Transition Matter for the Vice-Chancellor Item 2 pp 1-4
RECOMMENDATION
That Council approve the variation to the end date of appointment of Professor Richard Larkins AO to 5 July 2009.
Authorised Observors will be admitted to the meeting at this point.
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of Meeting No. 1/2009
The Minutes of Meeting No. 1/2009 held on Wednesday, 11 February 2009 have been circulated.
RECOMMENDATION
That Council confirm the Minutes of Meeting No. 1/2009 held on Wednesday, 11 February 2009.
4 Chancellor's Business
4.1 Chancellor's Report to Council
RECOMMENDATION
That Council receive the oral report of the Chancellor.
4.2 Council Conference 2009 Evaluation Summary Item 4 pp 1-4
RECOMMENDATION
That Council receive the Evaluation Summary of Council Conference 2009.
4.3 Council Visit to Monash University South Africa Campus Item 4 pp 5-8
RECOMMENDATION
That Council discuss the proposal to visit Monash University South Africa Campus as detailed in document.
4.4 Australia Day Honours List 2009 Item 4 pp 9-14
RECOMMENDATION
That Council note with acclamation the Australia Day Honours awarded to key individuals associated with Monash University as detailed in the paper provided.
5 Vice-Chancellor's Business
5.1 Vice-Chancellor's Report to Council Item 5 pp 1-6
RECOMMENDATION
That Council receive the oral report of the Vice-Chancellor.
5.2 Annual Plan and Budget 2009
At Meeting 8/2008 Council considered and approved the Annual Plan and Budget 2009 however due to time constraints detailed discussion of the Annual Plan was deferred to Meeting 2/2009.
A copy of the printed Annual Plan and Budget 2009 is enclosed (separately).
RECOMMENDATION
That Council receive the advice of the Vice-Chancellor.
5.3 Applications for Funding - Education Investment Fund (EIF) Item 5 pp 7-12
RECOMMENDATION
That Council note the EIF bid application for Monash University and the financial implications for Monash University should the funding bid be successful.
5.4 Update on University 2009 Financials (February) Item 5 pp 13-26
RECOMMENDATION
That Council receive the Financial Report for the period ending February 2009.
5.5 2008 Annual Report to Parliament of the Council of Monash University
RECOMMENDATION
- That Council adopt the University's Consolidated Financial Statements for the Year Ending 31 December 2008 subject to final clearance by the Auditor-General.
- That Council approve the Report of Members of Monash University Council.
- That Council approve the 2008 Annual Report to Parliament of the Council of Monash University for forwarding to the Minister for Skills and Workforce Participation subject to final clearance of the Consolidated Financial Statements by the Auditor-General.
5.6 Report on 2009 Senior Management Summit Item 5 pp 141-146
RECOMMENDATION
That Council receive the report to Council on the Senior Management Summit.
6 Resources and Finance Committee
6.1 Receipt of Report of Resources and Finance Committee Item 6 pp 3-14
RECOMMENDATION
That Council receive and note the Report of Meeting No. 1/2009 of the Resources and Finance Committee held on Thursday, 12 March, 2009.
6.2 Impairment: Available for Sale Financial Assets
Councillors are invited to refer to the item below - Consolidated Financial Statement.
6.3 Consolidated Financial Statements as at 31 December 2008 Item 6 pp 15-38
RECOMMENDATION
- That Council approve the proposed accounting policy regarding available-for-sale investments for adoption in the 2008 financial report and as a consequence the impairment recorded in 2008;
- Note the report on the financial results for 2008; and
- That University Council note that Resources and Finance Committee endorsed for Council approval the 2008 Consolidated Financial Statements, subject to completion of an acceptable audit by the Victorian Auditor-General and clearance by the Audit Committee.
6.4 Monash University Financial Reports: 31 January 2009 Item 6 pp 39-52
RECOMMENDATION
That Council note the University's position and performance as presented in the January and February reports.
6.5 Monash University Borrowings 2008/2009 Item 6 pp 53-58
RECOMMENDATION
That Council approve:
- Given Government approval to our 2009/10 LCA application for $30 million new borrowings and $13.6 million re-financings the University immediately proceeds to tender for an appropriate bank lending facility; and
- Given all necessary internal and government approvals to the recommended bank facility, the Vice-President (Finance) be authorised to utilise the facility at any time provided that in the event that the forecast cashflow shortfall does not eventuate, the funds are applied to reducing the scheduled loan maturities over 2010/11 with a commensurate reduction in the 2010/11 Loan Council application.
6.6 Proceedings of Resource and Finance Committee
In accordance with its terms of reference, Resources and Finance Committee discusses a range of matters that are then reported to Council for information.
While Council is not requested to take specific action, ie. Approve, endorse etc these matters, the supporting documents are provided to Councillors for their information.
These documents are listed in the Resources and Finance Report under the heading "Items discussed and noted by the Committee and presented for the information of Council". Further, the documentation supporting these items is made available to Councillors via the Council Portal - these documents are not provided in printed form.
7 Audit Committee Item 7 pp 1-4
RECOMMENDATION
That Council note:
- that Audit Committee discussed the Victorian Auditor-General's Report; and
- that Audit Committee endorsed for consideration by Council the consolidated 2008 Financial Statements.
8 Academic Board
8.1 Receipt of Report of Academic Board Item 8 pp 1-6
RECOMMENDATION
That Council receive and note the Report of Meeting No. 1/2009 of the Academic Board held on Wednesday, 25 February 2009.
8.2 Proposed Affiliation with the Cancer Council Victoria Item 8 pp 7-14
RECOMMENDATION
That Council approve the affiliation agreement between Monash University and The Cancer Council of Victoria.
9 Gippsland Advisory Council
9.1 Report of the Gippsland Advisory Council Meeting 7/2008 Item 9 pp 1-6
RECOMMENDATION
That Council receive and note the Report of Meeting No. 7/2008 of the Gippsland Advisory Council held on 18 November, 2008.
9.2 Report of the Gippsland Advisory Council Meeting 1/2009 Item 9 pp 7-12
RECOMMENDATION
That Council:
- Receive and note the Report of Meeting No. 1/2009 of the Gippsland Advisory Council held on 24 February 2009; and
- Approve the Gippsland Advisory Council recommendation as they relate to the membership of the Gippsland Advisory Council.
10 General Business
10.1 Advancement Portfolio Report Item 10 pp 1-8
RECOMMENDATION
That Council receive the report titled Advancement Portfolio Report for University Council (March 2009).
10.2 Senior Appointments
RECOMMENDATION
That Council note:
- that the persons named in the documents have accepted the indicated offers of appointment approved by Council, and wish to record their thanks to Council;
- that the persons named in the document have accepted the indicated offers of appointment approved by the Vice-Chancellor and the President;
- the persons named in the document have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council.
10.3 Use of University Seal Item 10 pp 15-18
RECOMMENDATION
That Council note the report of the Vice-Chancellor dated 17 March 2009 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.
10.4 Academic and Ceremonial Dress Regulations Amendment No. 1 2009 Item 10 pp 19-24
RECOMMENDATION
That Council make the Academic and Ceremonial Dress Regulations (Amendment No. 1 2009).
10.5 Conferral of Posthumous Award - Faculty of Arts Item 10pp 25-28
RECOMMENDATION
That Council confer the award of Honours degree of Bachelor of Arts (Course Code 0003) to the student named in the document.
11 Next Meeting
The next meeting of Council is scheduled to be held on Monday, 25 May 2009 in the Advancement Meeting Room, Level 9, Building H, Caulfield Campus.
Further Information
Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Executive Services, Room G06, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via email to: tony.calder@adm.monash.edu.au
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