Council Meeting 5-2009
Meeting 5/2009 of the Monash University Council will be held on Monday, 17 August 2009 in the Clayfield Room, Ground Floor, Building A, at Caulfield Campus.
AGENDA
Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.
1 Procedural Matters
* 1.1 Apologies
Ms. Louise Adler is an apology for the meeting.
* 1.2 Special Leave
Mr Shane Buggle has been granted special leave for this meeting.
Dr. Charles Curwen was granted special leave this meeting but will now be attending.
* 1.3 Starring of Items
The following items have been starred: 1.1 Apologies; 1.2 Special Leave; 1.3 Starring of Items; 1.4 Approval of Non-Starred Items; 2.1 Vice-Chancellor's Report on Strategy and Organisational Structures, 2.2 Report of the Membership Committee, 3.1 Minutes of Meeting No. 4/2009, 5.1 Chancellor's Report, 5.2 Proposal to establish a Estates Committee, 6.1 Multi year Budget presentation, 6.1.1 Update on University Financials (July), 6.2 Education Investment Fund (EIF) Round 3 and Sustainability Round, and 7.1 Report of Resources and Finance Committee.
Members who wish a non-starred item to be discussed may request at this point.
* 1.4 Approval of Non-Starred Items
The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.
2 Business in Camera Members Only
* 2.1 Vice-Chancellor's Report on Strategy and Organisational Structures Page 1 - 16
At meeting 4/2009, Professor Byrne advised Council that he would bring to this meeting of Council a report detailing the initial changes he proposes to make at an organisational level.
RECOMMENDATION
That Council:
- approve the proposed new senior management structure and senior leadership arrangements as outlined in the appended agenda papers;
- subject to Council approval of recommendation 1 above, approve the recommendations relating to appointments and reappointments tabled at Council meeting 5/2009; and
- authorise the Vice-Chancellor to redesignate four Deans as the cluster Lead Deans.
* 2.2 Report of the Membership Committee Page 17 - 28
RECOMMENDATION
That Council:
- approve an offer of a further three year term on Council commencing 1 January 2010 and ending 31 December 2012 be made to Mr. Shane Buggle;
- recommend to the Minister that Ms Boston be offered a further term commencing 1 January 2010 and ending 31 December 2012;
- note that Mr. Paul Ramler and Professor Colin Bourke had both resolved not to seek a further term on Council;
- approve for submission to the Minister the nomination of Ms. Heather Carmody; and
- receive the advice of the Chancellor on other short listed candidates.
Authorised Observers will be admitted to the meeting at this point.
3 Confirmation of Minutes of Previous Meeting
* 3.1 Minutes of Meeting No. 4/2009 Page 29 - 38
The Minutes of Meeting No. 4/2009 held on Monday 6 July 2009 are attached.
RECOMMENDATION
That Council confirm the Minutes of Meeting No. 4/2009 held on Monday 6 July 2009.
4 Matters Arising from the Minutes
5 Chancellor's Business
* 5.1 Chancellor's Report to Council
RECOMMENDATION
That Council receive the oral report of the Chancellor.
* 5.2 Proposal to establish a "Estates Committee" Page 39 - 44
RECOMMENDATION
That Council:
- establish the Estates Committee as a Committee of Council;
- approve the Terms of Reference, Chair, Membership and membership provisions as detailed in the appended document; and
- approve amendments to the terms of reference of Resources and Finance Committee as detailed in the appended document.
6 Vice-Chancellor's Business
* 6.1 Multi year Budget presentation
RECOMMENDATION
That Council receive the advice the Vice-Chancellor and the Vice-President (Finance).
* 6.1.1 Update on University Financials (July) To follow
Papers relating to this item will be emailed to Councillors.
RECOMMENDATION
That Council receive the Financial Report for the period ending July 2009.
* 6.2 Education Investment Fund (EIF) Round 3 and Sustainability Round Page 45 - 48
RECOMMENDATION
That Council note the University's EIF preparations to date.
7 Resources and Finance Committee
* 7.1 Report of Resources and Finance Committee Page 49 - 52
A meeting of Resources and Finance Committee was held via circulation.
RECOMMENDATION
That Council approve that:
- Monash University accepts the offer of a 20 year loan facility offered by the National Australia Bank Limited.
- that any two of the Vice-President (Finance), the Divisional Director - Corporate Finance and/or Treasurer be authorised to sign all documents relating to this facility on behalf of the University.
- Council nominate 3 members to act on its behalf to approve the application of all or any part of the loan drawdown to a cashflow shortfall.
8 General Business
8.1 Econometrics Memorial Scholarship Fund Regulations 2009 Page 53 - 58
RECOMMENDATION
That Council make the Econometrics Memorial Scholarship Fund Regulations 2009.
8.2 Report to Council on the University Seal Page 59 - 70
RECOMMENDATION
That Council endorse the proposals detailed in clauses 26 to 29 of the appended report.
* 8.2.1 Statute 8.1 - The Seal of the University (Amendment) 2009 Page 71 - 78
RECOMMENDATION
That Council, subject to approval of matters detailed in 8.2 Report to Council on the University Seal above, make Statute 8.1 - The Seal of the University (Amendment) 2009.
8.3 Council meeting dates - 2010
Meeting 1/2010 9 February & 10 February Council Conference
Meeting 2/2010 22 March Caulfield Campus
Meeting 3/2010 24 May Caulfield Campus
Meeting 4/2010 5 July Caulfield Campus
Meeting 5/2010 16 August Clayton Campus
Meeting 6/2010 4 October Caulfield Campus
Meeting 7/2010 8 November Caulfield Campus
Meeting 8/2010 13 December Clayton Campus
RECOMMENDATION
That Council approve the 2010 meeting dates as detailed above.
10 Next meeting
The next meeting of Council is scheduled to be held on Monday 12 October 2009 in the Clayfield Room, Ground Floor, Building A Caulfield Campus.
11. Appointment of Professor Ed Byrne to the Boards of Monash controlled entities
RECOMMENDATION
That Council appoint Professor Ed Byrne to the Board of the following companies replacing Professor Richard Larkins:
- Monash Commercial Pty Ltd
- Monash Property South Africa Pty Ltd
- Monash South Africa Ltd and Monash Educational Enterprises
- Monash Investment Holdings Pty Ltd
- IITB-Monash Research Academy
12. Conferral of Posthumous Award - Faculty of Business & Economics
RECOMMENDATION
That Council confer the award of Master of Management to the student named in the document (Page 83).
13. Conferral of Posthumous Award - Faculty of Education
RECOMMENDATION
That Council confer the award of Graduate Diploma of Education (Primary) to the student named in the document (Page 85).
Further Information
Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Executive Services, Room G06, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via email to: tony.calder@adm.monash.edu.au
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