ICT Shared Services Project Status

• Fortnightly project management meetings
• Fortnightly Project Advisory Committee meetings
• Twice weekly Project team meeting
• Project Advisory Group - review of business cases, report to VCG (ICT)
• Recurutinig key project personnel, Program Director Implementation and Director ICT Coordination

• Fortnightly project management meetings
• Fortnightly Project Advisory Committee meetings
• Twice weekly Project team meeting
• Gartner review of business cases
• Presentation to iCCT technical staff

• Fortnightly project management meetings
• Fortnightly Project Advisory Committee meetings
• Twice weekly Project team meeting
• Gartner review of business cases
• Road map planning meeting

• Fortnightly project management meetings
• Presentation to IT & ITS Managers forum
• ICCT presentation (Univeristy ICT Staff)
• Project Advisory Committee formed for three initiatives (Server Condoliation, Service desk and Change & Release) Twice weekly Project team meeting

• Fortnightly project management meetings
• Phase 3 - review & implementation stage begins
• Presentation to Senior Managers Forum
• Presentation to Faculty IT Managers
• Presentation at ICT Planning Review (Faculty IT Managers, ITS Managers and ITS Directors)

• Fortnightly project management meetings
• Business case feedback workshops
• VCG approve Shared Services recommendations
• SRC approve Shared Services recommendations

• Fortnightly project management meetings
• ICCT presentation (Univeristy ICT Staff)

March2008

• Fortnightly project management meetings

• Fortnightly project management meetings
• Business case feedback workshops for project staff
• Governance workshop with senior University staff

• Fortnightly project management meetings
• Writing business cases

• Fortnightly project management meetings
• Writing business cases

• SRC meeting 1 Nov - presentation of an Exposure draft report for Phase 1
• SRC meeting due 29 Nov - due to present Draft Report for Phase 1
• Fortnightly project management meetings
• Further work on Phase 1 Report: Current Baseline
• Work-planning for Phase 2: Design of a new shared services model
• Establishment of project teams for business cases for particular streams

• SRC meeting, 4 Oct: Project Progress report
• Presentation of Shared Services Principles for the project
• Fortnightly project management meetings
  
• More work on financial data and analysis
• Confirmation of summary data with Faculty managers, and IT managers in Faculties and Divisions
• Drafting Phase 1 Report: Current Baseline

• (no SRC meeting this month)
• Fortnightly project management meetings
  
• Consolidation and analysis of project data
• Development of services analysis and associated FTE analysis with Faculty and Divisional IT managers

• SRC Meeting, 2 Aug - presentation of consultants and project plan
• Project Phase 1 commencement: 30 July
  
• Commencement of fortnightly project management meetings
  
• KPMG interviews of all Deans and Deputy VCs
  
• Commencement of data gathering from Faculties and Divisions
  
• Project Interviews of all Faculty IT managers and Faculty managers
  
• Project Interviews with Division directors and IT managers, where appropriate
  
• Project Interviews with ITS directors

• Project planning
• Contract signed with KPMG: 26 July

• Assessment of consultant proposals, and consultant interviews
• Recommendation to SRC and Procurement Board to appoint KPMG to assist the University with the ICT Shared Services Project

• Project setup, initial planning and preparation of Request for Proposal (RFP) for consultant involvement

• Agreement from Strategy and Resources Committee (SRC) to commence a shared services project considering Information and communications technology (ICT)