2009
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Publication / destination
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Action
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Description
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16 March
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2010 VTAC Guide
2012 VICTER
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Draft editing completed
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Second submission of 2009 schedule of student contribution amounts and tuition fees
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Preparation of data for submission to Department of Education, Employment and Workplace Relations (DEEWR)
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Publication data for all 2009 units drawn off CUPID for checking, and preparation for second submission to DEEWR.
Units with a 2009 census date between 1 July and 31 December are resubmitted. See description in the 1 October DEEWR section in relation to variations after 1 April.
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1 April
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Second submission of 2009 schedule of student contribution amounts and tuition fees.
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Submitted to DEEWR
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Units with a 2009 census date between 1 July and 31 December are resubmitted.
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6 May
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2010 VTAC Guide
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Last date for submitting new courses for printed VTAC Guide
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11 May
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Callista 2010 unit offerings
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Callista unit rollover of 2009 for 2010 commences
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This creates the data which enables faculties to modify unit offerings for use in 2010.
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12 May - 26 June
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Callista 2010 unit offerings
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Faculties modify 2010 unit offerings
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26 June
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Callista 2010 unit offerings
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Callista 2010 unit offerings finalised
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Offering finalisation enables consistent Callista data extracts to be made for timetabling purposes. Subsequent manual changes by faculties on Callista are still possible.
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1 July
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DEEWR 2010 course information
[Campus file]
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Course information sent to faculties
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Course data for campus file updated: all courses to be offered in 2010 [approved by faculties and entered on Callista] - note that all new courses must have been endorsed by the Pro Vice-Chancellor (Planning and Quality)
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15 July
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DEEWR 2010 course information
[Campus file]
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Course information finalised and extract taken from Callista
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Course data finalised:
- indicative course costs (CSP and Fee) for 2010 courses [determined by FiRM and Student Administration]
- minimum cut-off scores (CSP and Fee) from 2009 data, for courses continuing to 2010 [determined by the Admissions unit]
- eligibility score for 2010 courses [determined by faculties and approved by Coursework Scholarships and Admissions Committee]
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(6 October 2008) - 31 July 2009
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Handbook – 2010 Courses
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Course and non-unit sections of Handbook edited and finalised by faculties for annual publication
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Faculty Handbook editors update handbook entries:
- course information approved at faculty level and entered into CUPID until 31 July
- non-course sections of Handbook due for submission toEnrolments (Publications) by 31 July
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1 August
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DEEWR 2010 course information
[Campus file]
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Course information submitted to DEEWR
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This file provides DEEWR with data supporting the publication of campus level course information to populate the Course Information System, on the Going to Uni website.
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1 August - 22 September
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Handbook – 2010 Courses
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Course and non-unit sections of Handbook centrally edited for faculty approval
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Enrolments (Publications), in conjunction with faculty Handbook editors, editing and approving all non-unit sections of the Handbook. Faculties sign off on Handbook in web staging by 5pm Tuesday 22 September
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14 September
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Handbook – 2010 Units
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Unit information finalised
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Publication data for all 2010 units drawn off CUPID for final checking, formatting, publication in 2010 online Handbook (meeting the HESA publication obligation and enabling re-enrolling students to access unit information before WES opens) and preparation for submission to DEEWR.
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1 October
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Handbook
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All handbook sections including courses and units published online
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Students can access course structure/requirement details and consequent unit information as per DEEWR requirements. Post publication course updates to be made via ‘update request form’ to publications@adm.monash.edu.au
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DEEWR 2010 schedule of student contribution amounts and tuition fees for units with a census date 1/1/2010 to 31/12/2010
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Schedule submitted to DEEWR
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Units with a 2010 census date between 1 July and 31 December may be amended before 1 April 2010. The Handbook will reflect these amendments.
Changes to HESA legislation in late 2007 allow more flexibility for universities wishing to vary their unit of study information (i.e. additions or changes to courses and units, their cost structure, or EFTSL values) after the initial submission of this data. Under the changes:
- variations to unit of study information can now be made without Ministerial approval except where students will be disadvantaged and it is within 2 months of the earlier of the commencement of the unit or the last date for withdrawing without penalty (the reason for variation would still need to be unforseen or be a case of administrative error, as is currently the case); and
- disadvantage will include being subject to a higher student contribution amount or tuition fee, lower EFTSL value or earlier census date. Providers will also be required to consider whether, in their reasonable view, students will be disadvantaged by the variation.
Under the Higher Education Provider Guidelines a provider may only vary the information where:
(a) the variation is:
- necessary because of circumstances that did not apply at the time the student contribution amount was determined under subsection 19-87(2) of the Act or the tuition fee was determined under subsection 19-90(2) of the Act; or
- to correct an administrative error; and
(b) the higher education provider has advised the Department of Education, Employment and Workplace Relations, in writing, of its intention to vary the student contribution amount or tuition fee at least 5 working days before making the variation; and
(c) where the variation to the student contribution amount or tuition fee for a unit of study will in the provider’s reasonable view disadvantage a student enrolled or seeking to enrol in the unit of study affected by the variation, it is made before the date ascertained in accordance with section 6.15.1 of these guidelines.
Where variations to unit of study information (i.e. additions or changes to courses and units, their cost structure, or EFTSL values) do not fit within the above parameters, the proposer must first demonstrate to the Minister:
- the nature of the proposed amendment;
- when the error or omission was identified;
- why the error or omission occurred;
- what systems have been established to prevent future occurrences of such errors or omissions;
- why it would be reasonable for the Minister to approve the change.
Student Administration and Systems will be responsible for the submission and notification of any variations and faculties needing to vary unit of study information after the university’s submission should contact publications@adm.monash.edu.au.
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12 October
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2010 Timetable published
2010 Re-enrolment commences
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27 November
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VTAC - Last date for cancellation of courses offered through VTAC
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