Production procedures

There are three main steps to the production of the Handbook. Faculty editors will receive reminder emails from the Handbook coordinator prior to all of the critical dates outlined in the schedule.

1. Completion of course, unit* and Areas of study sections

• Faculties enter data into the CUPID database.

CUPID is used to collect and edit the information regarding courses (and units*), and for the first time in 2009 also for the Areas of study section for the 2010 publication.

NOTE: In order to be published in the handbook, courses must have been fully approved, as appropriate by the faculty or the university. Refer to Governing legislation, policies and procedures for reference to course approval processes.

All course and Areas of study entries in CUPID must - at 31 July - be the FINAL VERSION APPROVED FOR PUBLICATION.

* For notes and instructions regarding unit entries in the handbook refer to the CUPID website.

2. Faculty information section

• Faculties submit Faculty information sections, including the list of courses offered/not offered, via a track-changed Word document and update request email.

All editing changes must be marked up in track change mode. Files must - at 31 July - be the FINAL VERSION APPROVED FOR PUBLICATION.  DO NOT submit Word files as .docx (this is frequently the default format for Word in Office 2007/Vista) - all files must be .doc files.

3. Review and sign-off of handbook in web staging

• Faculties view the handbook in web staging and if necessary make one round of further (minor) edits into CUPID (for courses/Areas of study) or submit Word change requests (for Faculty information sections).

View the schedule for details of CUPID access/availability of Handbook in staging.

NOTE: Unit/URL etc links will not be visible in web staging.

Faculties sign off on Handbook contents by 5pm, 22 September.