Responsibilities and critical dependencies

Handbook coordinator responsibilities

1. Maintain an accurate record of Handbook policy decisions and communicate these appropriately.
2. Advise faculties of production processes and guidelines, including timelines.
3. Suggest editorial and structural changes to improve content and consistency between courses within a faculty and between faculty chapters, and overall useability of the publication.
4. Rule on relevant University policies related to publication of course information where necessary.
5. Amend submitted content as necessary according to the Handbook production guidelines and University’s editorial style guide.
6. Coordinate with ITS for any necessary data transformation/uploads for the Handbook according to the agreed schedule.
7. Provide feedback to faculties on the annual production process.
8. Review and update procedures where necessary to improve efficiencies and/or take advantage of appropriate technologies.

Faculty responsibilities

1. Designation and availability during nominated periods of an editor/s to act as the faculty liaison with the Handbook coordinator.
2. Participation of relevant staff in any required training.
3. Preparation and submission of approved and accurate content according to guidelines provided.
4. Adherence to the production schedule.
5. Review and comment as requested at the completion of the production process.

Liaison during the Handbook coordinator’s review of faculty submissions

In the period 31 July – 1 October, or until a faculty signs off on its Handbook content, whichever is soonest, it is critical that faculty editors are available to respond to queries from the Handbook coordinator regarding their Handbook entries.

Critical dependencies

The production of the Handbook according to the schedule is dependent upon the:

• timely submission of approved and accurate faculty content
• editorial input and coordination by the Handbook coordinator
• provision of relevant services/systems support from ITS.