|
Preparation of content by faculties
|
Course / AOS updates commence in CUPID
|
|
Updating of course/AOS entries occurs in CUPID from October of the previous year until the end of the following July
NOTE: Course/AOS entries are NOT to be future dated
|
|
Unit updates commence in CUPID
|
|
Updating of unit entries occurs in CUPID after the unit offerings for 2011 have rolled over in Callista on 10 May.
NOTE: Unit updates MUST be dated 01 Jan 2012.
|
May
|
10
|
Tue
|
|
Faculties sent first scheduled CUPID extract
|
- AREAS OF STUDY
- COURSES
- UNITS
|
'Stray character report' to be checked for symbols etc which can corrupt data and affect the upload to the online Handbook (more information is available in Appendix 1 of the CUPID training manual).
|
Jun
|
1
|
Wed
|
|
Faculties sent final scheduled CUPID extract
|
|
Extract sent to faculty editors for checking the 'status' of course and area of study updates and as a reminder that all entries are to be completed and ticked to publish in 2 weeks - look particularly for, eg inclusion of compulsory information, blank fields which may be missing data, use of standard statements etc.
NOTE: Hereafter no scheduled CUPID extracts will be sent, but faculties can request extracts and/or mail merge Word documents as needed from cupid@adm.monash.edu.au.
|
Jul
|
15
|
Fri
|
|
Deadline and finalisation of content by faculties
|
Faculties submit 'Faculty info' section to Handbook coordinator
|
|
Word documents - content stripped from current web pages, track changed and emailed (this can be completed earlier if ready)
|
Jul
|
29
|
Fri
|
|
Faculties submit 'Courses / AOS' sections to Handbook coordinator
|
|
All faculty entries to be complete, APPROVED, and final in CUPID at this date
|
Jul
|
29
|
Fri
|
|
2011 Units archived
|
Faculties cannot make any further updates to 2011 units
|
|
2011 Unit handbook is archived (ie daily uploads stop)
NOTE: Hereafter any vital changes to 2011 units must be sent to cupid@adm.monash.edu.au to be manually uploaded
|
Aug
|
31
|
Wed
|
|
Review and editing by Handbook coordinator
|
HBK coordinator editing*
Corresponding with faculty editors, making agreed changes to CUPID / HTML
Faculty editors must be available during this period to answer queries from Handbook coordinator
|
- AREAS OF STUDY
- COURSES
- FACULTY INFO
|
(1.) 'Faculty info' section; making changes into copy of current Handbook web pages (HTML) based on docs submitted, corresponding with faculty editors as necessary.
(2.) Course / AOS entries; reviewing CUPID change reports - doing faculty-based mail merges as necessary and reviewing consequent Word docs in conjunction with faculty editors where necessary.
NOTE: During this month there will be progressive extracts/uploads to web staging as each faculty is finished so as to get early sign-offs where possible - therefore, the items detailed below may already have been finished for some and the listed dates will only apply to faculties who have not already signed off on their entries. |
Aug 1 -Sep 2
|
|
Mon-Fri
|
|
Review of unit data by faculties
|
Faculties sent preliminary CUPID unit extract
|
|
Preliminary CUPID unit extract sent to faculties for checking status of unit updates and as reminder that faculties have until 16 September to make final changes to unit data
|
Sep
|
5-16
|
Mon-Fri
|
|
Finalisation of unit data by faculties
|
Faculties sent final CUPID unit extract
|
|
Final CUPID unit extract sent to faculties for sign off by 23 September
|
Sep
|
19
|
Mon
|
|
Sign off of 2012 Handbook
|
FACULTIES SIGN-OFF by 5pm, 23 September
|
- AREAS OF STUDY
- COURSES
- FACULTY INFO
- UNITS
|
Any final minor course/AOS changes are to be made in CUPID only after correspondence with HBK coordinator. (NB: At this time URLs from courses/AOS will not link correctly)
Unit content alterations can continue to be made in CUPID, but all units must be ticked to publish before 30 September otherwise permission to publish for 2012 may be required from the Minister.
|
Sep
|
23
|
Fri
|
|
Upload to web production
|
2012 Handbook published online
|
- AREAS OF STUDY
- COURSES
- FACULTY INFO
- UNITS
|
CPU doing final check of Handbook. Faculties not to make changes in CUPID course/AOS entries until notified (approx. one week) in case further extracts are needed by the web publication team.
All edits to 2012 HBK from this point - except for units - is via Word doc update request email to the Handbook coordinator who will amend the web pages (once CUPID updates recommence, faculties are to make the same changes into CUPID to keep it up-to-date)
|
Sep
|
26-28
|
Mon-Wed
|
|
Unit data submitted to DEEWR
|
2012 unit extract sent to Student Finance
|
|
Final 2012 unit extract sent to DEEWR by Student Finance
|
Sep
|
30
|
Fri
|
|
2013 Handbook
|
|
Faculties can commence entry of 2013 course and 'Areas of study' publication data in CUPID
|
Oct
|
7
|
Mon
|