2010 Handbook schedule

2009 dates for production of 2010 Handbook - Non-unit sections only

Faculties will be able to edit courses in CUPID from 6 October 2008 and UG 'Areas of study' in CUPID from [TBA]

* From this date the Handbook coordinator will be reviewing and editing courses to ensure compliance with university editorial style guidelines and Handbook production guidelines. Removal of faculty access to CUPID at this point is vital to avoid accidental overwriting of changes on hold or pending approval.

** NOTE: This sign-off is for Faculty information/Areas of study, list of course offerings and course entries only - at this time faculties will not see hyperlinks for URLs, emails or units.

Course updates commence in CUPID	Updating of course/AOS entries occurs in CUPID from October of the previous year until the end of the following July NOTE: Entries are NOT to be future dated
Faculties sent first scheduled CUPID extract	'Stray character report' to be checked for symbols etc which can corrupt data and affect the upload to the online Handbook (more information is available in Appendix 1 of the CUPID training manual ) NOTE: This report contains both unit and course information - faulty Handbook editors only need to review course entries	Jun	1	Mon
Faculties sent final scheduled CUPID extract	Extract sent to faculty editors for them to check the status of their course updates and as a reminder that all course entries are to be completed and ticked to publish in 2 weeks - look particularly for, eg inclusion of compulsory information, blank fields which may be missing data, use of standard statements etc NOTE: Hereafter no scheduled CUPID extracts will be sent, but faculties can request extracts and/or mail merge Word documents as needed from cupid@adm.monash.edu.au	Jul	17	Fri
Faculties submit 'Faculty info' section to Handbook coordinator	Word pages, stripped from current web pages and track changed (this can be completed earlier if ready)	Jul	31	Fri
Faculties submit 'Courses / AOS' sections to Handbook coordinator	All faculty entries to be complete, APPROVED, and final in CUPID at this date	Jul	31	Fri
CUPID CLOSED - 31 July		Jul	31	Fri
HBK coordinator editing* Corresponding with faculty editors, making agreed changes to CUPID / HTML (will do progressive extracts/uploads as each faculty is finished so can get early sign-offs where possible)	1.) 'Faculty info' section; making changes into copy of current HTML based on docs submitted, corresponding with faculty editors as necessary 2.) Course / AOS entries; reviewing CUPID change reports - do faculty-based mail merges as necessary and review consequent Word docs (internal use)	Aug	1-31	Sat-Mon
CUPID extract #1 to ITS	ITS upload (no units/URLs etc linked)	Sep	1-4	Tue-Fri
CUPID OPEN - 4 Sept		Sep	4	Fri
Faculties reviewing Handbook in web staging	Staging available from COB on the Friday or earlier if ready - faculties making: course / AOS edits in CUPID sending Word update requests for 'Faculty info' sections	Sep	4-11	Fri-Fri
*CUPID CLOSED - 11 Sept**		Sep	11	Fri
HBK coordinator editing Corresponding with faculty editors, making agreed changes to CUPID / HTML	HBK coordinator reviewing change reports of faculties' edits, and amend CUPID/correspond with faculty editors as necessary	Sep	11-17	Fri-Thu
CUPID extract #2 to ITS	ITS upload (no units/URLs etc linked)	Sep	18	Tue-Fri
Faculties reviewing Handbook in web staging (FINAL)	Any final minor changes by correspondence with HBK coordinator.	Sep	18-22	Fri-Tue
FACULTIES SIGN-OFF ON HBK - by 5pm 22 Sept**		Sep	22	Tue
CUPID extract #3 - to ITS	FINAL ITS upload, units/URLs etc linked	Sep	23-27	Wed-Sun
2010 Handbook published online	All edits to 2010 HBK from this point via Word doc update request email (and faculties to keep CUPID up-to-date)	Sep	28	Mon
CUPID RE-OPENS	Faculties can commence entry of 2011 course and 'Areas of study' publication data until the end of July next year	Oct	TBA	.