Skip to content | Change text size
 

Recruitment, Selection and Appointment Procedures - Adjunct Appointments

Parent Policy

Recruitment, Selection and Appointment Policy.

Introduction

The University’s Associated Academic Workforce is comprised of four appointment categories - Adjunct, Emeritus, Eminent Honorary, Sessional.

These procedures enable adjunct appointment of persons who are not currently staff members of the University, but whose professional standing or specialist expertise would contribute to the teaching or research activities of a particular department or research centre in the University.

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses. However, holders of adjunct appointments are not eligible for membership of Academic Board.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Adjunct Appointments - Teaching and Research - Appointment Process

Adjunct Appointments - Research-Predominant - Appointment Process

Adjunct Lecturer - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Lecturer, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the teaching and research activities of a particular department or research centre in the University. He or she must have achieved recognition in an area of the teaching and research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in teaching, research and/or related activities of the Administrative Unit. For further information, please refer to Teaching and Research positions: Level B (Lecturer).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

A written appointment proposal is submitted by the head of the Administrative Unit, via the relevant faculty committee, to the dean.

The proposal should include the purpose of and case for the appointment, an up-to-date curriculum vitae of the proposed appointee and a completed Notification of Adjunct Appointment (pdf). It should include also an assurance that there would be no conflict of interest between the candidate’s work outside the University and his or her proposed contribution to the activities of the Administrative Unit.

In considering the proposal, the committee and dean may request additional information clarifying or supporting the case made.

The dean approves the appointment and advises the faculty board of the outcome.

Appointment Offer

The faculty forwards a completed Notification of Adjunct Appointment (pdf), together with a copy of the appointment proposal and candidate’s curriculum vitae, to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Senior Lecturer - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Senior Lecturer, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the teaching and research activities of a particular department or research centre in the University. He or she must have achieved recognition in an area of the teaching and research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in teaching, research and/or related activities of the Administrative Unit. For further information, please refer to Teaching and Research positions: Level C (Senior Lecturer).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

A written appointment proposal is submitted by the head of the Administrative Unit, via the relevant faculty committee, to the dean.

The proposal should include the purpose of and case for the appointment, an up-to-date curriculum vitae of the proposed appointee and a completed Notification of Adjunct Appointment (pdf). It should include also an assurance that there would be no conflict of interest between the candidate’s work outside the University and his or her proposed contribution to the activities of the Administrative Unit.

In considering the proposal, the committee and dean may request additional information clarifying or supporting the case made.

The dean approves the appointment and advises the faculty board of the outcome.

Appointment Offer

The faculty forwards a completed Notification of Adjunct Appointment (pdf), together with a copy of the appointment proposal and candidate’s curriculum vitae, to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Clinical Associate Professor (Faculty of Medicine, Nursing and Health Sciences) - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Clinical Associate Professor, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the teaching and research activities of the Faculty of Medicine, Nursing and Health Sciences in a hospital setting, including contribution to leadership of hospital-based teaching. He or she must have achieved eminence in an area of the teaching and research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in teaching, research and/or related activities of the Administrative Unit. For further information, please refer to Teaching and Research positions: Level D (Associate Professor).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

Nominations for appointments as Adjunct Clinical Associate Professor are considered and approved by the Deputy Vice-Chancellor (Education), in the role of Chair, Committee for Academic Promotions and Appointments Levels B-D (CAPA).

An adjunct appointment nomination consists of:

  1. A written proposal that includes -
    • purpose of the appointment;
    • location of appointment (in the Department of … );
    • proposed appointment period (fixed-term appointment of up to a maximum of 5 years);
    • case for appointment as an Adjunct Clinical Associate Professor, including extent to which the nominee has achieved distinction of a high order in his or her discipline;
    • details of the contribution that the appointee would make to the activities of the Administrative Unit.
  2. An up-to-date CV of the candidate for appointment.
  3. Names and contact details of three referees (including referees external to Monash) and, if possible, reports from the referees.
  4. A completed Notification of Adjunct Appointment (pdf).

The nomination should be signed by the head of the Administrative Unit and submitted, via the Faculty Associate Professor Promotions Committee, to the dean for support and signed endorsement.

The dean sends the endorsed nomination to the Senior HR Specialist (Academic Appointments), HR Operations, for submission to the Deputy Vice-Chancellor (Education).

In considering the nomination, the Deputy Vice-Chancellor (Education) may request additional information clarifying or supporting the case made.

Appointment Offer

Following approval, HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Associate Professor - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Associate Professor, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the teaching and research activities of a particular department or research centre in the University. He or she must have achieved eminence in an area of the teaching and research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in teaching, research and/or related activities of the Administrative Unit. For further information, please refer to Teaching and Research positions: Level D (Associate Professor).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

Nominations for appointments as Adjunct Associate Professor are considered and approved by the Deputy Vice-Chancellor (Education), in the role of Chair, Committee for Academic Promotions and Appointments Levels B-D (CAPA).

An adjunct appointment nomination consists of:

  1. A written proposal that includes -
    • purpose of the appointment;
    • location of appointment (in the Department of … );
    • proposed appointment period (fixed-term appointment of up to a maximum of 5 years);
    • case for appointment as an Adjunct Associate Professor, including extent to which the nominee has achieved distinction of a high order in his or her discipline;
    • details of the contribution that the appointee would make to the activities of the Administrative Unit.
  2. An up-to-date CV of the candidate for appointment.
  3. Names and contact details of three referees (including referees external to Monash) and, if possible, reports from the referees.
  4. A completed Notification of Adjunct Appointment (pdf).

The nomination should be signed by the head of the Administrative Unit and submitted, via the Faculty Associate Professor Promotions Committee, to the dean for support and signed endorsement.

The dean sends the endorsed nomination to the Senior HR Specialist (Academic Appointments), HR Operations, for submission to the Deputy Vice-Chancellor (Education).

In considering the nomination, the Deputy Vice-Chancellor (Education) may request additional information clarifying or supporting the case made.

Appointment Offer

Following approval, HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Appointment as Professor - Appointment Process

Eligibility

To be eligible for adjunct appointment as a Professor, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the teaching and research activities of a particular department or research centre in the University. He or she must have achieved national or international eminence in an area of the teaching and research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in teaching, research and/or related activities of the Administrative Unit. For further information, please refer to Teaching and Research positions: Level E (Professor).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

Nominations for adjunct appointments as Professor are considered and approved by the Special Professorial Appointments Committee (SPAC), which is a standing committee of the University's Council.

An adjunct appointment nomination to SPAC consists of:

  1. A written proposal that includes -
    • purpose of the appointment;
    • location of appointment (in the Department of … );
    • proposed appointment period (fixed-term appointment of up to a maximum of 5 years);
    • case for adjunct appointment as a Professor, including extent to which the nominee has achieved distinction of a high order in his or her discipline;
    • details of the contribution that the appointee would make to the activities of the Administrative Unit.
  2. An up-to-date CV of the candidate for appointment.
  3. Names and contact details of three referees (including referees external to Monash) and, if possible, reports from the referees.
  4. A completed Notification of Adjunct Appointment (pdf).

The nomination should be signed by the head of the Administrative Unit and submitted, via the relevant faculty committee, to the dean for support and signed endorsement.

The dean forwards the nomination to the Senior HR Specialist (Academic Appointments), HR Operations, for submission to SPAC.

In considering the nomination, SPAC may request additional information clarifying or supporting the case made.

Appointment Offer

Following approval, HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Junior Research Associate - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Junior Research Associate, a person must be a Monash University graduate research student who is awaiting the outcome of the examination of his or her thesis and is considered, by the head of the administrative unit in which the appointment will be held (“the Administrative Unit”), to be making a significant contribution to the Administrative Unit.

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in research and/or related activities of the Administrative Unit.

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

A written appointment proposal is submitted by the head of the Administrative Unit, via the relevant faculty committee, to the dean.

The proposal should include the purpose of and case for the appointment, an up-to-date curriculum vitae of the proposed appointee and a completed Notification of Adjunct Appointment (pdf). It should include also an assurance that there would be no conflict of interest between the candidate’s work outside the University and his or her proposed contribution to the activities of the Administrative Unit.

In considering the proposal, the committee and dean may request additional information clarifying or supporting the case made.

The dean approves the appointment and advises the faculty board of the outcome.

Appointment Offer

The faculty forwards a completed Notification of Adjunct Appointment (pdf), together with a copy of the appointment proposal and candidate’s curriculum vitae, to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Research Associate - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Research Associate, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the research activities of a particular department or research centre in the University. He or she must have achieved recognition in an area of the research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in research and/or related activities of the Administrative Unit. For further information, please refer to Research-only positions: Level A (Research Fellow level A/Research Assistant level A).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

A written appointment proposal is submitted by the head of the Administrative Unit, via the relevant faculty committee, to the dean.

The proposal should include the purpose of and case for the appointment, an up-to-date curriculum vitae of the proposed appointee and a completed Notification of Adjunct Appointment (pdf). It should include also an assurance that there would be no conflict of interest between the candidate’s work outside the University and his or her proposed contribution to the activities of the Administrative Unit.

In considering the proposal, the committee and dean may request additional information clarifying or supporting the case made.

The dean approves the appointment and advises the faculty board of the outcome.

Appointment Offer

The faculty forwards a completed Notification of Adjunct Appointment (pdf), together with a copy of the appointment proposal and candidate’s curriculum vitae, to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Research Fellow - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Research Fellow, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the research activities of a particular department or research centre in the University. He or she must have achieved recognition in an area of the research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in research and/or related activities of the Administrative Unit. For further information, please refer to Research-only positions: Level B (Research Fellow level B).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

A written appointment proposal is submitted by the head of the Administrative Unit, via the relevant faculty committee, to the dean.

The proposal should include the purpose of and case for the appointment, an up-to-date curriculum vitae of the proposed appointee and a completed Notification of Adjunct Appointment (pdf). It should include also an assurance that there would be no conflict of interest between the candidate’s work outside the University and his or her proposed contribution to the activities of the Administrative Unit.

In considering the proposal, the committee and dean may request additional information clarifying or supporting the case made.

The dean approves the appointment and advises the faculty board of the outcome.

Appointment Offer

The faculty forwards a completed Notification of Adjunct Appointment (pdf), together with a copy of the appointment proposal and candidate’s curriculum vitae, to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Senior Research Fellow (Equivalent to Level C) - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Senior Research Fellow, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the research activities of a particular department or research centre in the University. He or she must have achieved recognition in an area of the research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in research and/or related activities of the Administrative Unit. For further information, please refer to Research-only positions: Level C (Senior Research Fellow level C).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

A written appointment proposal is submitted by the head of the Administrative Unit, via the relevant faculty committee, to the dean.

The proposal should include the purpose of and case for the appointment, an up-to-date curriculum vitae of the proposed appointee and a completed Notification of Adjunct Appointment (pdf). It should include also an assurance that there would be no conflict of interest between the candidate’s work outside the University and his or her proposed contribution to the activities of the Administrative Unit.

In considering the proposal, the committee and dean may request additional information clarifying or supporting the case made.

The dean approves the appointment and advises the faculty board of the outcome.

Appointment Offer

The faculty forwards a completed Notification of Adjunct Appointment (pdf), together with a copy of the appointment proposal and candidate’s curriculum vitae, to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Senior Research Fellow (Equivalent to Level D) - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Senior Research Fellow, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the research activities of a particular department or research centre in the University. He or she must have achieved eminence in an area of the research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in research and/or related activities of the Administrative Unit. For further information, please refer to Research-only positions: Level D (Senior Research Fellow level D).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

A written appointment proposal is submitted by the head of the Administrative Unit, via the relevant faculty committee, to the dean.

The proposal should include the purpose of and case for the appointment, an up-to-date curriculum vitae of the proposed appointee and a completed Notification of Adjunct Appointment (pdf). It should include also an assurance that there would be no conflict of interest between the candidate’s work outside the University and his or her proposed contribution to the activities of the Administrative Unit.

In considering the proposal, the committee and dean may request additional information clarifying or supporting the case made.

The dean forwards the proposal to the Deputy Vice-Chancellor (Research) for approval.

In considering the proposal, the Deputy Vice-Chancellor (Research) may request additional information clarifying or supporting the case made.

Appointment Offer

Following approval, HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

Adjunct Principal Research Fellow - Appointment Process

Eligibility

To be eligible for appointment as an Adjunct Principal Research Fellow, a person must not be a current staff member of the University, but whose professional standing or specialist expertise would contribute to the research activities of a particular department or research centre in the University. He or she must have achieved national or international eminence in an area of the research program of the administrative unit in which the appointment will be held (“the Administrative Unit”).

Appointment

Adjunct appointments are for periods of up to 5 years and in respect to a particular faculty.

Roles and Responsibilities

The appointee is required to participate in research and/or related activities of the Administrative Unit. For further information, please refer to Research-only positions: Level E (Principal Research Fellow).

Entitlements

Normally, such appointments are unpaid appointments (with effect on and from 1 February 2009, adjunct appointments replaced the University’s former honorary appointments in teaching and research, other than Emeritus and Eminent Honorary appointments).

Adjunct appointees can be provided with access to University services and support, as appropriate in particular appointments, e.g., e-mail, use of University computing hardware and software, library services, access to relevant research space (laboratory, studio), reimbursement of pre-approved out-of-pocket expenses.

In exceptional cases, it can be recommended that payment of an “honorarium” be made to an adjunct staff member, in recognition of some aspect of his or her contribution, but not for “work performed”.

From time to time during an adjunct appointment and depending upon the skills available, as well as the needs of the academic, research or clinical area, an adjunct appointee can be engaged in part-time employment with the University. The part-time employment can be for periods of up to three years, at a maximum time intensity of 0.2 of full time, i.e., notionally one day per week (in exceptional circumstances, this time fraction could be higher, but not exceeding 0.5).

Appointment Approval

Nominations for appointments as Adjunct Principal Research Fellow are considered and approved by the Special Professorial Appointments Committee (SPAC), which is a standing committee of the University's Council.

An adjunct appointment nomination to SPAC consists of:

  1. A written proposal that includes -
    • purpose of the appointment;
    • location of appointment (in the Department of … );
    • proposed appointment period (fixed-term appointment of up to a maximum of 5 years);
    • case for appointment as an Adjunct Principal Research Fellow, including extent to which the nominee has achieved distinction of a high order in his or her discipline;
    • details of the contribution that the appointee would make to the activities of the Administrative Unit.
  2. An up-to-date CV of the candidate for appointment.
  3. Names and contact details of three referees (including referees external to Monash) and, if possible, reports from the referees.
  4. A completed Notification of Adjunct Appointment (pdf).

The nomination should be signed by the head of the Administrative Unit and submitted, via the relevant faculty committee, to the dean for support and signed endorsement.

The dean forwards the nomination to the Senior HR Specialist (Academic Appointments), HR Operations, for submission to SPAC.

In considering the nomination, SPAC may request additional information clarifying or supporting the case made.

Appointment Offer

Following approval, HR Operations will send the formal offer of the appointment to the proposed appointee, with copies to the dean and the head of the Administrative Unit.

The appointee’s acceptance of the appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.

“Honorarium” Payment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend payment of an “honorarium” to the adjunct staff member, the head can make such recommendation by way of a written case to the dean.

If the recommendation is supported by the dean, the faculty forwards the written case to HR Operations, Monash Business Park, Clayton campus, for approval by the Divisional Director, Human Resources, or delegate.

The awarding of an honorarium, including the basis of the award and amount, will be advised to the adjunct staff member in writing signed by the Divisional Director, Human Resources, or delegate.

Moving from Unpaid to Paid Appointment

If during the period of an adjunct appointment, the head of the Administrative Unit wishes to recommend a period of part-time employment of the adjunct staff member, the head can make such recommendation to the dean.

If the recommendation is approved by the dean, the faculty forwards an amended Notification of Adjunct Appointment (pdf) to HR Operations, Monash Business Park, Clayton campus.

HR Operations will send the formal offer of the amended appointment to the adjunct staff member, with copies to the dean and the head of the Administrative Unit.

The adjunct staff member’s acceptance of the amended appointment will be advised by HR Operations to the dean and the head of the Administrative Unit.